RAMS Document Management
Track risk assessments and method statements from every subcontractor. Know which RAMS are in, which are missing, and which need updating.
RAMS paperwork is a bottleneck before every project starts
Every subcontractor needs to submit RAMS before starting work. Chasing these documents is one of the biggest time drains for contracts managers. Without a system, RAMS get lost in email chains, submitted late, or not reviewed until there's a problem.
RAMS submitted via email and lost in inboxes — nobody knows which version is current
Subcontractors starting work before RAMS are reviewed and accepted
No central view of which subcontractors have submitted RAMS for which projects
Last-minute scrambles to collect RAMS before client audits
Generic RAMS that don't address site-specific risks, but nobody catches it because there's no review process
Every RAMS document in one place, linked to the right subcontractor
ContractorVault gives you a single view of all RAMS submissions across your supply chain. Each document is linked to the subcontractor and project, with status tracking so you know what's been submitted, what's pending, and what's overdue.
Who uses this?
Contracts managers collecting RAMS before project starts, project managers tracking site documentation, and health and safety managers auditing RAMS quality across the business.
Documents You Can Track
Related Trade Guides
Free checklist — every document you should be tracking for every sub
Most UK contractors track subcontractor compliance in spreadsheets with gaps. This checklist covers every document you should be collecting, organised by category, so nothing slips through.
- Insurance certificates — ELI, PLI, and what cover amounts to check
- CSCS cards — which card for which role, and expiry tracking
- RAMS and method statements — what to collect and how to version them
- SSIP accreditations — CHAS, Constructionline, SafeContractor and more
- Training certificates — SMSTS, first aid, asbestos awareness with renewal periods
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Frequently Asked Questions — RAMS Document Management
How does ContractorVault handle RAMS tracking?
Each subcontractor's RAMS are stored against their profile with the project reference, submission date, and status. You get a dashboard view showing which subcontractors have submitted RAMS and which haven't.
Can I track RAMS per project?
Yes. RAMS are linked to both the subcontractor and the project, so you can see a project-level view of all required RAMS alongside the subcontractor-level view.
What if a subcontractor submits an updated RAMS?
Upload the new version and it replaces the previous one. Version history is maintained so you can see what changed and when.
Does ContractorVault review RAMS content?
No. We track and organise RAMS documents — we don't review or assess their content. The review and acceptance decision remains with your team.
Stop Chasing Paperwork. Start Seeing Clearly.
Know exactly what documents you have, when they expire, and what's missing across your entire supply chain. Setup takes less than a day.
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