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ContractorVault
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UK Construction · Compliance, managed

Stop chasing your subs for paperwork.

ContractorVault is a managed compliance service for UK main contractors. We chase the insurance certs, CSCS cards, RAMS, and SSIP renewals across your supply chain — so your Contracts Manager gets two days a week back.

~2days
per week back, per Contracts Manager
Or see how it works ↓
Sent in 2 working days. No pitch. No obligation.

ContractorVault is a new managed service. We're hand-picking our first 10 clients to get the system right.

The unspoken weekly grind

If any of this sounds familiar, you’re not alone.

The tier-1 wants a compliance pack tomorrow.

Your contracts manager spends two days pulling it together from spreadsheets, shared drives, and WhatsApp threads.

A sub's insurance lapses and nobody notices.

Until the audit. Until something goes wrong on site. Until the £2,500/day uninsured-worker exposure becomes a problem.

CHAS, Constructionline, SafeContractor — every renewal cycle.

Different portals, different deadlines, different people chasing different documents. Compliance becomes another tab in a project spreadsheet that always loses priority.

The job's mobilising in two weeks.

Sixty subs to onboard, certs to verify, RAMS to chase, packs to assemble. Every project starts with the same scramble.

We exist so you stop doing all of that.

What we do

A managed service. Not another piece of software for your team to learn.

A real human (us) chases the docs. You and your team get on with building.

We chase the documents.

Every certificate, insurance policy, SSIP accreditation, RAMS pack, CIS verification — across your full supply chain. We do the chasing. Your Contracts Manager doesn’t.

We flag the gaps before they cost you.

30, 14, and 7-day expiry alerts on every document. Plus a monthly summary of who’s slipping, who needs renewing, and which subs are tender-blocking risks.

We assemble the packs when you need them.

Tier-1 client wants a compliance pack? Audit incoming? Project mobilising? You ask. We deliver — usually within 48 hours.

How we work, in the open

What we actually send. Real format. Client details redacted.

We're a new managed service. Instead of a logo wall we don't yet have, here are the artefacts our pilot clients receive every week.

Chase emailsent every Tue + Fri
From chase@contractorvault.co.uk
To ops@[redacted].co.uk
Subj PLI renewal · 7 days to expiry

Hi James — your Public Liability lapses Friday. Forwarding the renewal quote from Aviva. A signed certificate copy by EOD keeps you on the Riverside framework.

— Vaughn, ContractorVault

Monthly summaryfirst Mon of each month
Maple Joinery✓All current
Crestline M&E⚠CSCS 12d
Northshore Steel✗SSIP missing
Hartwell Roofing✓All current
Bracken Civils✗ELI lapsed
47 subs · 8 require action this week
Gap report (excerpt)free, on signup
SUBCONTRACTOR GAP REPORTP. 1 / 4
CRITICAL
  • FAIL Sub #04 — Public Liability lapsed 19 days
  • FAIL Sub #11 — No SSIP accreditation on file
  • WARN Sub #07 — CSCS card expires in 12 days
RECOMMENDED ACTION

Suspend Sub #04 from all live projects until PLI is reinstated. Block Sub #11 from any tier-1 framework bid.

Real artefacts from our pilot. Identifying details removed.

Who’s behind this

Built by someone who’s lived inside the problem.

[ FOUNDER PHOTO — INCOMING ]
London · May 2026

Hi — I’m Vaughn Botha. I spent 12 years in the UK and South African construction industry: eight years selling commercial coatings to contractors at Prominent Paints, then running sales for an industrial painting firm in Durban, then founding Paintspert — a coatings QA consultancy supporting painting projects across multiple regions.

Across all of those, the same thing kept coming up: contracts managers, project engineers, and ops directors drowning in supply-chain compliance paperwork. Spreadsheets that didn’t talk to each other. Subs who hadn’t sent their renewed PLI. Tier-1s asking for a compliance pack with 24 hours’ notice.

ContractorVault is the system I wish my own contractor clients had. A real human chasing the docs in the background. Your team free to actually build things.

If that sounds useful, start with a free gap report and let’s see what’s slipping through your supply chain right now.

— Vaughn

Operating remotely in UK working hours. Founding-team led. Based in South Africa. Servicing UK construction firms.

How it works

Start with a free 1-page gap report.

No pitch. No obligation. We map your supply-chain compliance gaps and you decide what to do next.

01

You send us your sub list

Spreadsheet, Google Drive folder, screenshot of your current system, or a list pasted into an email. Whatever you’ve got. We don’t need it tidy.

02

We map every gap (2 working days)

We check each sub against UK construction compliance requirements: insurance currency, CSCS, SSIP accreditation, RAMS coverage, CIS verification. Every miss, every lapse, every renewal due in the next 90 days.

03

You get a 1-page report

One PDF. Plain English. Every gap on one side. Recommended fixes on the other. We’ll offer to handle them if you want — but we won’t push.

We won’t pass your data to anyone. Ever. We won’t add you to a marketing list. The audit is a real audit, not a sales call dressed up.

What we cover

What we cover across your supply chain.

All the documents UK main contractors actually need to track. Grouped by how often they break.

Per sub, ongoing

  • Employer’s Liability Insurance (ELI)
  • Public Liability Insurance (PLI)
  • Professional Indemnity (where applicable)
  • SSIP accreditations: CHAS, SafeContractor, Constructionline, SMAS
  • H&S Policy & Statement
  • Waste Carrier Registrations
  • CIS verification

Per project, on demand

  • RAMS (Risk Assessment Method Statements)
  • Construction Phase Plans
  • Site-specific compliance packs
  • Tender pre-qualification packs (PQQs)
  • Subcontractor onboarding for project mobilisation
  • HSE audit prep packs

If it’s a UK construction compliance document, we either track it or assemble it. Ask us about anything you don’t see here.

Pricing

Founding member pricing.

First 10 clients. Locked in for 12 months from signup. No setup fees.

Now accepting our first 10 founding clients0 of 10 spots claimedLocked pricing for 12 months10 founding spots remaining.
Track
£495/ month

For firms with up to 30 subcontractors.

  • Document chasing & expiry alerts
  • Monthly compliance summary
  • Email + WhatsApp support
Recommended
Track + Tender
£1,200/ month

For firms with up to 60 subcontractors.

  • Everything in Track
  • 4 tender / compliance packs per year
  • 6 SSIP application slots per year
  • Priority response (4-hour SLA)
Compliance Concierge
£2,500/ month

For firms with up to 100 subcontractors.

  • Everything in Track + Tender
  • Unlimited tender & compliance pack assembly
  • Unlimited SSIP applications
  • Monthly Ops review with your team
  • Dedicated point of contact
Add-ons available on any plan: SSIP application (CHAS / Constructionline / SafeContractor) — £395 each. Bespoke RAMS pack — £180. PQQ assembly — from £1,500.

Pricing locks in for 12 months for the first 10 founding clients. After that, standard pricing applies.

FAQ

Questions we get asked.

We already have a system / use a spreadsheet. Why would we change?
We don’t replace your system. We replace the person on your team who’s currently spending one to two days a week chasing subs. If your spreadsheet works, we’ll work with it. We just stop you having to update it.
How is this different from CHAS / Constructionline / SafeContractor?
Those are accreditation schemes that your subcontractors join. We’re a service that verifies and tracks whether your subs hold those accreditations — and chases them when they expire. We work with those schemes, not against them.
How is this different from software like Procore, Asite, or BuildPass?
Those are software platforms. They give your team another dashboard to log into. We give you the hours back — a real person doing the chasing, no new login required for your team.
What if a sub refuses to send updated documents?
We escalate it back to you with a one-line note: “Sub X hasn’t responded after three chases. Recommend pausing payments until resolved.” You decide whether to push or replace them. We don’t make commercial calls on your behalf.
How long does setup take?
Usually 7–10 working days from signed agreement to full register live. Faster if your existing data is in good shape.
Where is your team based?
Founding team is based in South Africa, operating in UK working hours. All clients to date are UK-based. UK contractors generally find this works well — the time zone overlap is full and the cost structure lets us do this as a managed service rather than a £4k/month software platform.
Who owns the data?
You do. Always. We process it on your behalf under a standard data processing agreement. If you cancel, we hand back everything we hold and delete our copies within 30 days.
Can we cancel?
Yes. 30 days’ notice. No long lock-ins outside of the 12-month founding-member rate (and even there, the rate is the only thing locked — you can leave any time).

Find out what’s slipping through your supply chain.

Free 1-page gap report. Two working days. No pitch.

Now accepting our first 10 founding clients0 of 10 spots claimedLocked pricing for 12 months10 founding spots remaining.

Free 1-page gap report

We won’t pass your data to anyone. Ever. We won’t add you to a marketing list. The audit is a real audit, not a sales call dressed up.