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SiteOps – Construction document control and tracking

Construction Compliance Document Control & Tracking in Sheffield

We help construction contractors working in and around Sheffield stay organised and audit-ready through structured document control and tracking.

Who This Is For

This service is designed for construction contractors who already possess their compliance documents but need help organising, tracking, and maintaining them for audits and client requests.

Construction contractors and subcontractors
Trade contractors managing multiple projects
Companies working across multiple sites or clients
Contractors facing regular audits or tender submissions
Businesses struggling with document tracking and renewals

Common Challenges for Sheffield Contractors

Construction contractors in Sheffield face these document management pain points:

Main contractors demand weekly RAMS resubmissions despite no site changes – wasting 10+ hours per week on admin
CHAS accreditation costs £300+ annually – questioning if it's worth it when you're a smaller contractor
Insurance certificates rejected over PDF vs original disputes – losing work despite being fully insured
Documents scattered across emails and folders – impossible to find what you need when audits arrive with 48 hours notice
Training certificates expiring mid-project – paying £1,000 for SMSTS refresh at the worst possible time

What We Do & What We Don't Do

What We Do

  • ✓Create and maintain document registers
  • ✓Store contractor-supplied documents securely
  • ✓Track expiry dates and renewal deadlines
  • ✓Send reminders for upcoming renewals
  • ✓Maintain version history and audit trails
  • ✓Compile compliance packs from your documents

What We Don't Do

  • ✗Provide compliance advice or interpretation
  • ✗Author or create compliance documents
  • ✗Approve or certify compliance status
  • ✗Act as Principal Designer or CDM consultant
  • ✗Conduct on-site inspections or audits
  • ✗Offer legal or health & safety guidance

How the System Works

1

Document Intake & Register Setup

We receive your existing compliance documents and set up a structured register tailored to your business. All documents remain in your ownership.

2

Tracking, Reminders & Updates

We monitor expiry dates and send proactive reminders before renewals are due. You can submit updated documents at any time, and we maintain the version history.

3

Compliance Pack Preparation & Records

When you need documents for an audit or tender, we compile the relevant compliance pack from your stored documents and maintain audit-ready records.

Document Types We Track

We track a wide range of contractor-supplied compliance documents, including but not limited to:

Insurance certificates
SSIP accreditations
RAMS (contractor supplied)
training records
fire risk assessments

All documents are contractor-supplied. We do not create or author compliance documents.

Serving Sheffield and Surrounding Areas

Contractors operating across Sheffield and South Yorkshire often need reliable document tracking to stay audit-ready across multiple projects.

Local Building Regulations

Sheffield construction projects must comply with Building Regulations 2010. Proper documentation is required for local authority inspections and main contractor audits.

Building Control Authority: Sheffield Building Control

RotherhamDoncasterBarnsley
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We provide UK-wide remote support. No physical office visits required.

Frequently Asked Questions - Sheffield

Ready to Get Organised?

Start with a document review to see how we can help you stay audit-ready and in control of your compliance documentation.