Subcontractor Document Tracker
Track every document from every subcontractor — insurance certificates, CSCS cards, RAMS, accreditations, and training records — in one place.
Subcontractor documents are scattered everywhere
Construction companies deal with dozens of document types across dozens of subcontractors. Insurance certificates in email. CSCS card copies in a shared drive. RAMS in a project folder. Accreditations in a filing cabinet. Nobody has a complete picture.
Insurance certificates in one place, CSCS cards in another, RAMS somewhere else entirely
No single view of a subcontractor's complete document set
Hours spent searching for documents when a client or auditor asks for them
Documents expire without anyone noticing because tracking is manual
New subcontractors start work before all required documents are collected
One subcontractor profile, every document
ContractorVault creates a single profile for each subcontractor in your supply chain. Every document — insurance, CSCS cards, RAMS, accreditations, training certificates — is stored and tracked in that profile. You see the complete picture for every subcontractor at a glance.
Who uses this?
Contracts managers managing subcontractor onboarding, commercial managers tracking supply chain documentation, and project managers who need quick access to subcontractor documents during site audits.
Documents You Can Track
Public Liability Insurance
Insurance cover protecting contractors against claims from third parties for injury or property damage caused by their work.
Employers' Liability Insurance
Compulsory insurance for all UK employers covering claims from employees who suffer injury or illness at work.
RAMS
Risk Assessments and Method Statements that identify site hazards and set out safe working procedures for construction tasks.
COSHH Assessments
Identify and control hazardous substances on construction sites to protect workers from chemical and biological risks.
Related Trade Guides
Free checklist — every document you should be tracking for every sub
Most UK contractors track subcontractor compliance in spreadsheets with gaps. This checklist covers every document you should be collecting, organised by category, so nothing slips through.
- Insurance certificates — ELI, PLI, and what cover amounts to check
- CSCS cards — which card for which role, and expiry tracking
- RAMS and method statements — what to collect and how to version them
- SSIP accreditations — CHAS, Constructionline, SafeContractor and more
- Training certificates — SMSTS, first aid, asbestos awareness with renewal periods
Get the free compliance checklist
Enter your details and we'll send the checklist straight to your inbox. No spam.
Prefer to talk it through first? Book a free 15-min setup call
Frequently Asked Questions — Subcontractor Document Tracker
What document types does ContractorVault track?
All standard UK construction compliance documents — public liability insurance, employers' liability insurance, professional indemnity, CSCS cards, RAMS, COSHH assessments, training certificates, SSIP accreditations, and more. Categories are pre-built so you don't need to set anything up.
How do I organise documents for each subcontractor?
Each subcontractor has their own profile. Upload documents and they're automatically filed under the correct category. You see a complete view of all documents for any subcontractor with one click.
Can I see which documents are missing?
Yes. Gap analysis shows you which required documents haven't been submitted for each subcontractor — not just which ones have expired. This is especially useful during subcontractor onboarding.
How many subcontractors can I track?
Starter plan covers up to 15 subcontractors, Professional up to 50, and Scale up to 150. Enterprise plans are available for larger supply chains.
Stop Chasing Paperwork. Start Seeing Clearly.
Know exactly what documents you have, when they expire, and what's missing across your entire supply chain. Setup takes less than a day.
From £300/month · Free setup · 30-day money-back guarantee
Or email us at hello@contractorvault.co.uk