Subcontractor Insurance Tracker
Stop chasing subcontractor insurance certificates. Track expiry dates, flag gaps, and keep every policy in one place.
Expired insurance is a ticking time bomb
Most construction companies track subcontractor insurance in spreadsheets or filing cabinets. Policies expire without anyone noticing. When something goes wrong on site, the first question is always: was their insurance valid?
A subcontractor's public liability expires mid-project — nobody spots it until an incident
Employers' liability certificates buried in email attachments nobody can find
No single view of which subcontractors have valid cover and which don't
Hours wasted chasing PDFs before every new project or tender
Professional indemnity requirements missed entirely on design-and-build projects
One place for every insurance certificate
ContractorVault stores every subcontractor insurance certificate — public liability, employers' liability, professional indemnity, and contractor's all-risks — with automatic expiry tracking. You see who's covered and who's not, without opening a single spreadsheet.
Who uses this?
Contracts managers tracking subcontractor insurance renewals, commercial managers preparing tender packs, and directors trying to reduce insurance-related risk on projects.
Documents You Can Track
Related Trade Guides
Free checklist — every document you should be tracking for every sub
Most UK contractors track subcontractor compliance in spreadsheets with gaps. This checklist covers every document you should be collecting, organised by category, so nothing slips through.
- Insurance certificates — ELI, PLI, and what cover amounts to check
- CSCS cards — which card for which role, and expiry tracking
- RAMS and method statements — what to collect and how to version them
- SSIP accreditations — CHAS, Constructionline, SafeContractor and more
- Training certificates — SMSTS, first aid, asbestos awareness with renewal periods
Get the free compliance checklist
Enter your details and we'll send the checklist straight to your inbox. No spam.
Prefer to talk it through first? Book a free 15-min setup call
Frequently Asked Questions — Subcontractor Insurance Tracker
How does ContractorVault track subcontractor insurance?
We store each insurance certificate against the subcontractor's profile with the policy type, insurer, cover amount, and expiry date. You get automatic alerts before any policy expires, and a dashboard view showing which subcontractors have valid cover.
Can I track different types of insurance separately?
Yes. ContractorVault tracks public liability, employers' liability, professional indemnity, and contractor's all-risks as separate document types. Each has its own expiry tracking and gap visibility.
What happens when a subcontractor's insurance expires?
You receive email alerts at 30, 14, and 7 days before expiry. The subcontractor's status changes to 'expiring' then 'expired' on your dashboard, so nothing slips through.
Do I need to manually enter insurance details?
No. Upload the certificate and we handle the filing. Your subcontractor's profile is updated with the policy details, and expiry tracking starts automatically.
Stop Chasing Paperwork. Start Seeing Clearly.
Know exactly what documents you have, when they expire, and what's missing across your entire supply chain. Setup takes less than a day.
From £300/month · Free setup · 30-day money-back guarantee
Or email us at hello@contractorvault.co.uk