Subcontractor Insurance Tracker
Stop chasing subcontractor insurance certificates. Track expiry dates, flag gaps, and keep every policy in one place.
Expired insurance is a ticking time bomb
Most construction companies track subcontractor insurance in spreadsheets or filing cabinets. Policies expire without anyone noticing. When something goes wrong on site, the first question is always: was their insurance valid?
A subcontractor's public liability expires mid-project — nobody spots it until an incident
Employers' liability certificates buried in email attachments nobody can find
No single view of which subcontractors have valid cover and which don't
Hours wasted chasing PDFs before every new project or tender
Professional indemnity requirements missed entirely on design-and-build projects
One place for every insurance certificate
ContractorVault stores every subcontractor insurance certificate — public liability, employers' liability, professional indemnity, and contractor's all-risks — with automatic expiry tracking. You see who's covered and who's not, without opening a single spreadsheet.
Who uses this?
Contracts managers tracking subcontractor insurance renewals, commercial managers preparing tender packs, and directors trying to reduce insurance-related risk on projects.
Documents You Can Track
Related Trade Guides
Track Your Subcontractor Documents in One Place
ContractorVault helps UK construction companies keep on top of subcontractor compliance paperwork. Expiry alerts, gap visibility, and secure document storage.
- Track every subcontractor’s insurance, CSCS cards, and accreditations in one place
- Get automatic alerts at 30, 14, and 7 days before any document expires
- See at a glance what’s current, expiring, expired, or missing
- Assemble tender packs and compliance documents in seconds
- Pre-configured for UK construction documents — no setup guesswork
See how it works
Book a free 15-minute setup call. We'll walk you through the service and help you get your first subcontractors loaded.
Book a Free Setup CallFrom £149/month · Free setup · Cancel anytime
Or email hello@contractorvault.co.uk
Frequently Asked Questions — Subcontractor Insurance Tracker
How does ContractorVault track subcontractor insurance?
We store each insurance certificate against the subcontractor's profile with the policy type, insurer, cover amount, and expiry date. You get automatic alerts before any policy expires, and a dashboard view showing which subcontractors have valid cover.
Can I track different types of insurance separately?
Yes. ContractorVault tracks public liability, employers' liability, professional indemnity, and contractor's all-risks as separate document types. Each has its own expiry tracking and gap visibility.
What happens when a subcontractor's insurance expires?
You receive email alerts at 30, 14, and 7 days before expiry. The subcontractor's status changes to 'expiring' then 'expired' on your dashboard, so nothing slips through.
Do I need to manually enter insurance details?
No. Upload the certificate and we handle the filing. Your subcontractor's profile is updated with the policy details, and expiry tracking starts automatically.
Stop Chasing Paperwork. Start Seeing Clearly.
Know exactly what documents you have, when they expire, and what's missing across your entire supply chain. Setup takes less than a day.
From £149/month · Free setup · 30-day money-back guarantee
Or email us at hello@contractorvault.co.uk