Construction Compliance Register
Replace your spreadsheet compliance register. Track every subcontractor document, certificate, and accreditation with automatic expiry alerts.
Spreadsheet compliance registers don't scale
Most construction companies start tracking subcontractor compliance in a spreadsheet. It works for five subcontractors. At twenty, it breaks. Cells get missed, dates get typed wrong, and nobody knows which version of the spreadsheet is current.
Spreadsheet rows missed — a subcontractor's expired insurance isn't flagged for months
Multiple people editing the same register — conflicting versions and overwritten data
No automatic alerts — someone has to manually check dates every week
Formatting breaks when the register grows past 50 rows and multiple columns
Audit preparation takes days because data is scattered across tabs and files
A compliance register that updates itself
ContractorVault replaces your spreadsheet compliance register with a structured, per-subcontractor document tracking system. Every document type has its own expiry tracking, and you get a single dashboard view across your entire supply chain.
Who uses this?
Directors who've outgrown their spreadsheet compliance system, contracts managers spending hours maintaining registers, and operations managers preparing for audits.
Documents You Can Track
Public Liability Insurance
Insurance cover protecting contractors against claims from third parties for injury or property damage caused by their work.
Employers' Liability Insurance
Compulsory insurance for all UK employers covering claims from employees who suffer injury or illness at work.
RAMS
Risk Assessments and Method Statements that identify site hazards and set out safe working procedures for construction tasks.
Related Trade Guides
Free checklist — every document you should be tracking for every sub
Most UK contractors track subcontractor compliance in spreadsheets with gaps. This checklist covers every document you should be collecting, organised by category, so nothing slips through.
- Insurance certificates — ELI, PLI, and what cover amounts to check
- CSCS cards — which card for which role, and expiry tracking
- RAMS and method statements — what to collect and how to version them
- SSIP accreditations — CHAS, Constructionline, SafeContractor and more
- Training certificates — SMSTS, first aid, asbestos awareness with renewal periods
Get the free compliance checklist
Enter your details and we'll send the checklist straight to your inbox. No spam.
Prefer to talk it through first? Book a free 15-min setup call
Frequently Asked Questions — Construction Compliance Register
What's wrong with using a spreadsheet for compliance tracking?
Spreadsheets work until you hit about 15-20 subcontractors. After that, manual date-checking becomes unreliable, version control breaks down, and there's no automatic alerting. ContractorVault replaces the spreadsheet with structured per-subcontractor profiles and automatic expiry tracking.
How is ContractorVault different from a spreadsheet?
Three key differences: automatic expiry alerts (no manual checking), per-subcontractor profiles (not rows in a table), and gap analysis (shows what's missing, not just what's expired). Plus multi-user access so your team doesn't overwrite each other's work.
How long does it take to migrate from a spreadsheet?
We handle the setup for you. Send us your existing register and we'll import your subcontractor data during your free onboarding. Most companies are up and running within a week.
Can I still export data if I need a spreadsheet view?
Yes. You can export your compliance data at any time. ContractorVault is designed to replace the spreadsheet as your primary register, but you're never locked in.
Stop Chasing Paperwork. Start Seeing Clearly.
Know exactly what documents you have, when they expire, and what's missing across your entire supply chain. Setup takes less than a day.
From £300/month · Free setup · 30-day money-back guarantee
Or email us at hello@contractorvault.co.uk