Skip to main content
SiteOps – Construction document control and tracking

Construction Compliance Document Control & Tracking in Oxford

We help construction contractors working in and around Oxford stay organised and audit-ready through structured document control and tracking.

Who This Is For

This service is designed for construction contractors who already possess their compliance documents but need help organising, tracking, and maintaining them for audits and client requests.

Construction contractors and subcontractors
Trade contractors managing multiple projects
Companies working across multiple sites or clients
Contractors facing regular audits or tender submissions
Businesses struggling with document tracking and renewals

Common Challenges for Oxford Contractors

Construction contractors in Oxford face these document management pain points:

Conservation area and listed building projects demand extra documentation – additional planning restrictions mean more compliance burden
University and college projects have unique procurement requirements – different standards for each institution's estates team
Documents scattered across multiple cloud drives and email accounts – finding the right cert when a client asks is a nightmare
Training records for apprentices and NVQ students expiring at different intervals – impossible to track manually
Main contractor frameworks requiring annual revalidation – missing a document update loses you the framework spot

What We Do & What We Don't Do

What We Do

  • ✓Create and maintain document registers
  • ✓Store contractor-supplied documents securely
  • ✓Track expiry dates and renewal deadlines
  • ✓Send reminders for upcoming renewals
  • ✓Maintain version history and audit trails
  • ✓Compile compliance packs from your documents

What We Don't Do

  • ✗Provide compliance advice or interpretation
  • ✗Author or create compliance documents
  • ✗Approve or certify compliance status
  • ✗Act as Principal Designer or CDM consultant
  • ✗Conduct on-site inspections or audits
  • ✗Offer legal or health & safety guidance

How the System Works

1

Document Intake & Register Setup

We receive your existing compliance documents and set up a structured register tailored to your business. All documents remain in your ownership.

2

Tracking, Reminders & Updates

We monitor expiry dates and send proactive reminders before renewals are due. You can submit updated documents at any time, and we maintain the version history.

3

Compliance Pack Preparation & Records

When you need documents for an audit or tender, we compile the relevant compliance pack from your stored documents and maintain audit-ready records.

Document Types We Track

We track a wide range of contractor-supplied compliance documents, including but not limited to:

Insurance certificates
SSIP accreditations
RAMS (contractor supplied)
training records
fire risk assessments

All documents are contractor-supplied. We do not create or author compliance documents.

Serving Oxford and Surrounding Areas

Contractors working across Oxford and surrounding areas often require consistent document tracking across multiple clients and sites.

Local Building Regulations

Oxford construction work must comply with Building Regulations 2010. Additional planning restrictions may apply in conservation areas and listed buildings.

Building Control Authority: Oxford Building Control

AbingdonKidlingtonWitney
View All Service Areas

We provide UK-wide remote support. No physical office visits required.

Frequently Asked Questions - Oxford

Ready to Get Organised?

Start with a document review to see how we can help you stay audit-ready and in control of your compliance documentation.