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SiteOps – Construction document control and tracking

Construction Compliance Document Control & Tracking in Coventry

We help construction contractors working in and around Coventry stay organised and audit-ready through structured document control and tracking.

Who This Is For

This service is designed for construction contractors who already possess their compliance documents but need help organising, tracking, and maintaining them for audits and client requests.

Construction contractors and subcontractors
Trade contractors managing multiple projects
Companies working across multiple sites or clients
Contractors facing regular audits or tender submissions
Businesses struggling with document tracking and renewals

Common Challenges for Coventry Contractors

Construction contractors in Coventry face these document management pain points:

CDM 2015 notifications required for most projects – forgetting F10 submission risks HSE fines and project delays
Multiple main contractors each want documents in different formats – PDF here, original there, frustrating duplication
Audit trails requested during building control visits – panic when you can't prove which RAMS version was on site when
SafeContractor or Constructionline membership expiring – clients won't engage until renewed creating cash flow gaps
Working across West Midlands sites – tracking who received what documents and when becomes overwhelming fast

What We Do & What We Don't Do

What We Do

  • ✓Create and maintain document registers
  • ✓Store contractor-supplied documents securely
  • ✓Track expiry dates and renewal deadlines
  • ✓Send reminders for upcoming renewals
  • ✓Maintain version history and audit trails
  • ✓Compile compliance packs from your documents

What We Don't Do

  • ✗Provide compliance advice or interpretation
  • ✗Author or create compliance documents
  • ✗Approve or certify compliance status
  • ✗Act as Principal Designer or CDM consultant
  • ✗Conduct on-site inspections or audits
  • ✗Offer legal or health & safety guidance

How the System Works

1

Document Intake & Register Setup

We receive your existing compliance documents and set up a structured register tailored to your business. All documents remain in your ownership.

2

Tracking, Reminders & Updates

We monitor expiry dates and send proactive reminders before renewals are due. You can submit updated documents at any time, and we maintain the version history.

3

Compliance Pack Preparation & Records

When you need documents for an audit or tender, we compile the relevant compliance pack from your stored documents and maintain audit-ready records.

Document Types We Track

We track a wide range of contractor-supplied compliance documents, including but not limited to:

Insurance certificates
SSIP accreditations
RAMS (contractor supplied)
training records
fire risk assessments

All documents are contractor-supplied. We do not create or author compliance documents.

Serving Coventry and Surrounding Areas

Contractors operating across Coventry and nearby areas often need clear oversight of document submissions and renewal dates.

Local Building Regulations

Coventry construction must adhere to Building Regulations 2010 and CDM 2015 standards. Regular document audits help ensure ongoing compliance.

Building Control Authority: Coventry Building Control

NuneatonRugbyKenilworth
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We provide UK-wide remote support. No physical office visits required.

Frequently Asked Questions - Coventry

Ready to Get Organised?

Start with a document review to see how we can help you stay audit-ready and in control of your compliance documentation.